The RRSNY is now using MatchFacts as a Referee scheduling platform. If you’re involved in club administration you should read and comprehend this page.
Facts about MatchFacts
Here are some useful links to official MatchFacts help guides:
Registration
Membership Officer
Club Administrator
Club Treasurer
Coach
Primary club contacts must ensure the following is done for their club:
1. Contacts Information
Anyone who has the role “Membership Officer” can add others and can assign them roles.
Login to Match Facts. Go to the “Organization” view by clicking in the top left of the page.
Go to MEMBERS
Click “Add member”.
Each club must have at least 2 members, and there is no maximum number of members.
Enter name and email – Your new member then will get an email to complete their registration.
WHAT WE DON’T NEED:
Date of birth, Gender, Postal address for every member.
WE DO NEED: Club Treasurer’s contact information that includes:
Email address
Phone number. The club’s correct postal address for BILLING.
Club President’s contact information that includes:
Email address
and Phone number
.
Please clear out any members who are no longer involved in your club’s administration.
FOR CONFERENCES ONLY:
You also need to update your contact list with a name and email address for the following three roles:
Leader (president, commissioner, etc.), Treasurer, Chair of Disciplinary Committee
2. Playing Venues
Enter your playing venue (or venues) in the Organization section. Go to GROUNDS, put in your field’s name and address. This needs to be able to generate a close enough location for GPS.
For venues with multiple fields use the option to “add fields”.
If you don’t, the system will only accept one game per time slot.
3. Enter Matches
Go to MATCHES, and click the little arrow at the right side of the “add new match” button.
Select game or tournament:
INDIVIDUAL GAMES:
Select your competition.
Select division. Select round. Select field. Enter time/date/opponent details.
TOURNAMENTS:
Select your competition.
Select division.
Select round.
Select field.
Enter time/date/opponent details.
Update the Notes section (# of Matches per day
(1 referee can cover up to 6 matches of 7s.
Multiple referees will need to be allocated as # of games increase: 2 for 12, 3 for 18, etc.). # of teams.
Type of match: 7s or 15s or 10s. Turf or Grass & # of Fields)
PROOFREAD DETAILS:
You are responsible for the accuracy of your entries.
Hit Save.
Your games will show on our schedule as “Pending”, until approved by the Society.
Teams that have unpaid bills will remain pending until cleared by our treasurer.
If your game(s) don’t change from pending to future in 48 hours, please contact matchsec@rrsny.org.
4. Communicate with assigned referee(s)
When an assignment is made, team’s contact(s) will receive an assignment email; Save for your records.
The referee assignment from Match Fact includes:
Details you entered about the match
Referee’s contact information
. Once notified of an assignment, CONTACT THE REFEREE(S) DIRECTLY:
Confirm the match details.
Exchange phone numbers so in the event of changes or a cancellation you can communicate effectively.